Safe Steps is the only 24/7, family violence response centre in Victoria, providing a “state-wide entry point” for victim-survivors of domestic and family violence. Services include information and referral, crisis response, specialist family violence risk assessment, safety planning, Webchat, and access to supported crisis accommodation.
Our vision is safety, support and respect for all victim-survivors of domestic and family violence.
Our practice is trauma-informed and guided by evidence. We provide services to all victim-survivors and recognise that most of our work is dedicated to the needs of women and children which reflects the gendered nature of domestic and family violence.
Job Description
THE ROLE
The Office Administrator will be responsible for overseeing various office and business functions, administration, and facilities management. This role is the point of contact for people across the organisation, supporting teams to ensure the organisation run smoothly.
PAY LEVEL: SCHADS Level 2 - Pay Point 1 ($33.41) CONTRACT TYPE: Full Time – Max Term (4 Months)
KEY RESPONSIBILITIES
Manage all office operations – Overseeing day to day functions requirements including supplies & stock control, cost management and regular liaison with building management, cleaners and other suppliers.
Reception front desk – phone screening, welcoming guests, maintaining meeting rooms and coordinating mail.
Providing Administrative Support – Work closely with directors to provide administrative assistance by scheduling meetings and preparing documents and meeting rooms.
Site and Equipment Security – issuing of access cards, performing site inductions, maintaining office logs, the car booking system and car park allocation.
Workplace Health and Safety – Coordination and Secretariat Duties, facilities requirements, evacuation site maps, site risk assessments with other committee members.
Identify and implement projects and initiatives that could benefit the office and/or wider organisation, and contribute to office initiatives and improvements.
Desired Skills and Experience
KEY SELECTION CRITERIA - Essential
Relevant administration and customer service experience
Active listening skills & well-developed professional communication skills (written and spoken)
Computer literacy including basic skill level with Microsoft Office
A willingness to be agile and adapt to any changes in the day to day
A current Working with Children Check or willingness to acquire one.
Willingness to undergo a National Police Check
INTERESTED? APPLY TODAY!
If this sounds like the role for you then click on the 'Apply Now' button below.
Please note:
Your application will not be considered unless you provide a cover letter responding to the key selection criteria (maximum 2 pages of text) and a brief Resume.
Applications will be assessed as they are received. We reserve the right to close the application period early if a suitable candidate is found.
Applications must be submitted through the Safes Steps Jobs Portal unless another accessible method has been discussed.
Safe Steps is an organisation committed to an inclusive and accessible workplace for all. We strongly encourage applications from Aboriginal and Torres Strait Islanders, people with disabilities, those from diverse cultural, linguistic, and religious backgrounds, all ages, LGBTQIA+ people, and those with a diversity of experiences. While we reserve the right to exercise Equal Opportunity Exemptions in certain circumstances, Safe Steps values and encourages diversity, inclusion, and equity in all our services, programs, and practices.
